Fall Festival Committee

Summer Planning & Transition for Chair

• Meets with Co-Presidents virtually (mid-July) to review budget and scope
• References previous year’s event-planning documents for context
• Revises/creates sharable documents for event planning and budget management

Chair – Core Responsibilities

• Serves as project manager
• Oversees all Committee Leads
• Delegates Lead roles during first meeting
• Leads monthly Committee meetings
• Serves as the primary point of contact on the day of the event
• Manages responsibilities within the assigned budget
• Promotes event through all PTA communication channels
• Attends Board Meetings in the months leading up to /following Fall Festival 
• Reports to Co-Presidents

Lead – Core Responsibilities

• Ticket Lead – Manages pre-sales and oversees ticket booth operations
• Volunteer Lead – Recruits, coordinates, and supervises volunteers
• Games & Activities Lead – Reviews inventory and invests in new supplies/games
• Vendor Lead – Coordinates food trucks, entertainers, inflatables, etc.
• Event Décor Lead – Oversees outdoor/indoor Fall Festival decorations
• Reports to Fall Festival Chair

Shared Planning Responsibilities 

• Utilizes designated team management software, keeping Fall Festival Committee and Co-Presidents unilaterally informed and aligned
• Attends monthly virtual meetings leading up to the event (increasing to biweekly as needed)
• Manages responsibilities within the assigned budget categories

Shared Execution Responsibilities

• Attends Fall Campus Cleanup to setup organic and seasonal Fall Festival décor
• Begins event setup the evening prior to the event
• Completes setup the morning of the event 
• Oversees event breakdown and ensure all materials are returned to storage