Fall Festival Committee

Briarlake Fall Festival, a day full of games, food, inflatables, crafts, entertainment, and community fun, is the biggest and most loved community event of the year. Behind it is a team of leads—each with a specific role—working together as one team to bring it all to life and keep things moving along. Through strong teamwork and collaboration, they coordinate activities, vendors, and logistics to create a high-energy, unforgettable day that’s become a Briarlake fall tradition.

Summer Planning & Transition

• Meets virtually with Co-Presidents to review budget and event scope

• Reviews prior year event-planning documents for reference

• Updates or creates shared documents for planning and budget tracking

Committee Responsibilities

• Delegates lead roles during the initial planning meeting

• Establishes budget needs for each role

• Manages responsibilities within the approved budget

• Promotes event through all PTA communication channels

• Attends Board Meetings in the month leading up to and following Fall Festival

• Meets the evening before Fall Festival to set up for the event

• Oversees event breakdown and ensures all materials are returned to storage

• Reports to Co-Presidents

Lead Roles & Responsibilities

• Ticket Lead – Manages pre-sales and oversees ticket booth operations

• Vendor Lead – Coordinates food trucks, entertainers, inflatables, etc.

• Event Décor Lead – Oversees indoor/outdoor Fall Festival decorations

• Arts & Crafts Organizer — Coordinates and oversee arts & crafts for the event

• (VACANT) Games & Activities Lead – Reviews inventory and replenishes supplies and games

• (VACANT) Volunteer Lead – Recruits, coordinates, and supports volunteers

• (VACANT) Event Promoter – Oversees the event promotion campaign across social media, newsletters, the school, and the community.