Fall Festival Committee

Briarlake Fall Festival, a day full of games, food, inflatables, crafts, entertainment, and community fun, is the biggest and most loved community event of the year. Behind it is a team of leads—each with a specific role—working together as one team to bring it all to life and keep things moving along. Through strong teamwork and collaboration, they coordinate activities, vendors, and logistics to create a high-energy, unforgettable day that’s become a Briarlake fall tradition.

 

Chair - Summer Planning & Transition

  • Meets virtually with Co-Presidents (mid-July) to review budget and event scope

  • Reviews prior year event-planning documents for reference

  • Updates or creates shared documents for planning and budget tracking

Chair – Core Responsibilities

  • Acts as project manager

  • Oversees all Committee Leads

  • Delegates roles during the initial planning meeting

  • Establishes budget needs for each role

  • Manages responsibilities within the approved budget

  • Promotes event through all PTA communication channels

  • Serves as the primary point of contact on event day

  • Attends Board Meetings in the months leading up to and following Fall Festival 

Lead – Core Responsibilities

  • Ticket Lead – Manages pre-sales and oversees ticket booth operations

  • Volunteer Lead – Recruits, coordinates, and supervises volunteers

  • Games & Activities Lead – Reviews inventory and replenishes supplies and games

  • Vendor Lead – Coordinates food trucks, entertainers, inflatables, etc.

  • Event Décor Lead – Oversees indoor/outdoor Fall Festival decorations

Committee – Shared Responsibilities

  • Uses team management software (or organized email threads) to keep the Fall Festival Committee and Co-Presidents consistently informed and aligned

  • Attends monthly virtual Committee meetings (led by the Chair), increasing to biweekly as needed

  • Attends the fall Campus Cleanup to help set up seasonal décor for the Fall Festival

  • Meets the evening before Fall Festival to setup for the event

  • Oversees event breakdown and ensures all materials are returned to storage

  • Reports to Co-Presidents