Fall Festival Committee

Chair - Summer Planning & Transition

• Meets virtually with Co-Presidents (mid-July) to review budget and event scope

• Reviews prior year event-planning documents for reference

• Updates or creates shared documents for planning and budget tracking

Chair – Core Responsibilities

• Acts as project manager

• Oversees all Committee Leads

• Delegates roles during the initial planning meeting

• Establishes budget needs for each role

• Manages responsibilities within the approved budget

• Promotes event through all PTA communication channels

• Serves as the primary point of contact on event day

• Attends Board Meetings in the months leading up to and following Fall Festival 

Lead – Core Responsibilities

• Ticket Lead – Manages pre-sales and oversees ticket booth operations

• Volunteer Lead – Recruits, coordinates, and supervises volunteers

• Games & Activities Lead – Reviews inventory and replenishes supplies and games

• Vendor Lead – Coordinates food trucks, entertainers, inflatables, etc.

• Event Décor Lead – Oversees indoor/outdoor Fall Festival decorations

Committee – Shared Responsibilities

• Uses team management software to keep the Fall Festival Committee and Co-Presidents consistently informed and aligned

• Attends monthly virtual Committee meetings (led by the Chair), increasing to biweekly as needed

• Attends the fall Campus Cleanup to help set up seasonal décor for the Fall Festival

• Meets the evening before Fall Festival to setup for the event

• Oversees event breakdown and ensures all materials are returned to storage

• Reports to Co-Presidents